Online board meetings are an ideal way for your organization to run productive meetings without the physical limitations of a physical gathering. The use of an online board meeting tool will enable you to save time and money by avoiding travel costs and the need to use manual processes such as registering attendance and writing minutes. It can also help you to expand your board’s membership to include people who are unable to attend in person.
It is easy to start an online board meeting however, you’ll need the link for each participant in advance. You may want to provide the link for a trial meeting to your members before the first one to ensure that the equipment is functioning properly.
A clear agenda is crucial for a successful virtual board meeting. Include a “any other matters’ item to cover any other issues not covered during the meeting. This will help keep your agenda moving in the right direction and boost productivity.
Make sure to plan all your discussion topics with a time limit and the desired outcome for each. This will give the board members a sense of structure and allow you to get through the meeting in a timely manner.
By providing everyone with copies of your agenda as well as any relevant documents to prepare them to share their ideas. Video conferencing is a great tool to use when conducting board meetings. It will improve engagement and give participants the chance to view each other’s body and speech.