Preparing a board meeting can be stressful that involves a myriad of stakeholders to manage and timelines to adhere to. But, by adhering to the established guidelines and employing the right tools along the way, it’s possible to minimise the stress and improve the experience of all those involved.
Create your agenda for board meetings so that you maximize the time available for discussion and decision-making. Each item on the agenda should have an allotted time frame and a clear objective of either educating or seeking information or obtaining a decision. If the discussion gets off-topic, gently guide the conversation back to the topic of the meeting. Make sure that someone is recording notes so that the most important decisions and outcomes are recorded.
Be sure that all attendees have been notified about the meeting, including the time, date and the location. This can be done with an online portal for boards that can automate the process of distribution of the materials.
Open the meeting with a brief introduction to all attendees, including any special guests or visitors. Conduct a roll call to determine if there is a quorum for the meeting. Review any business issues that remain unresolved from the previous meeting, and then approve minutes.
If you have time left, you can make use of this time to discuss any new business items or any https://board-management.blog other items that require a discussion before the meeting is adjourned. It’s also a good time to remove any public meeting notices and replace them with the date for the next meeting, time and location.